SOCIETY REGISTRATION
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DOCUMENT NO. 1
MEMORANDUM OF THE SOCIETY
1. NAME OF THE SOCIETY :
2. LOCATION OF THE OFFICE :
3. AIMS AND OBJECTS
1. “Certified that the Association was formed with no profit motive and no commercial
activities are involved in its working”
2. “Certified that the office bearers are not paid from the funds of the Association”
3. “Certified that the Association would not engage in any imitational activities to
ventilate its grievances.
4. “Certified that the office bearers signatures are genuine”
DECLARATION
We the undersigned persons in the memo have formed into an association and responsible to the run the affairs of the Association and are desirous of getting the Society registered under Public Societies Registration Act, 2001-
SIGNATURE OF THE PRESIDENT / SECRETARY
DOCUMENT NO. II
RULES AND REGULATIONS
1. Name of the Society :
2. Location of the Society :
3. I. Membership :
II. Category of Members :
III. Admission Fee :
Annual Subscription /
Monthly Subscription Fee :
4. GENERAL BODY :
I. Annual General Body will meet once in a year in the month of
II. FUNCTIONS :
b. To approve the report of the activities of the society.
c. To elect the Executive Committee etc.
d. To appoint an Auditor.
5. I. Exact number of the Executive Body (7) i.e., President, Vice President, General Secretary, Joint Secretary, Treasurer and () Executive Members and the remaining persons all are executive committee members.
II. The member of the Executive Committee (Governing Body) shall be duty bound to attest the Signature of the newly Elected Committee (Governing Body) and to see that the said Signatures of the outgoing governing body shall tally with the annual list as field with the register of societies before 15 days of the month in which elections were held.
SIGNATURE OF THE PRESIDENT / SECRETARY
FUNCTIONS OF THE EXECUTIVE BODY AND OFFICE BEARERS :-
1. PRESIDENT :
He presides over all the meeting of both the bodies of the society. He can ast his vote in case of tie. He can supervise al the branches of the society.
2. VICE PRESIDENT :
He shall assist the president in discharging his duties. In the absence of the president he will perform the duties of the president as entrusted by him.
3. GENERAL SECRETARY :
He is the Chief Executive Officer of the society and custodian of all records relating to the society. He has to take on records of all minutes of the society to convene both the bodies of the society with the permission of the president. He guides the treasurer in preparing the budget and expenditure statement to put before the general body for its approval. He has to maintain all accounts alongwith the treasurer.
4. JOINT SECRETARY :
He has to do the work as entrusted by the executive committee. In the absence of the secretary he can perform the duties of the secretary. He has to assist the secretary in discharging his duties.
5. TREASURER :
He is the responsible person for all the financial transactions relating to the society. He has to maintain accounts properly along with the vouchers. He has to prepare the budget and expenditure statement of the society with the guidance of the secretary or president.
6. OFFICE BEARERS :
They are the responsible persons to attend to such activities of the society which the executive committee entrusted to them.
7. QUORUM :
Half of the total members for general body and ¼ for the executive body meeting.
8. FUNDS :
The funds shall be spent only to the attainment of the objects of the society and no portion thereof shall be pain or transferred directly or indirectly to any of the members through any means.
9. AMENDMENTS :
No amendment or alterations shall be made in the purpose of the society unless it is voted by 2/3 of the members present at a special meeting convened for the purpose and confirmed by 2/3 of the members present at a second special meeting.
10. WINDING UP :
In case the society has to be wound up the property and funds of the society that remained after discharging the liabilities if any shall be paid to some other institutions with similar aims and objects.
SIGNATURE OF THE PRESIDENT / SECRETARY
CERTIFIED TO BE CORRECT COPY
Sl. No.
Name of the Office Bearer
S/o. W/o. D/o.
Age
Designation
Occupation
Address
Signature
1.
Years
PRESIDENT
Business
2.
Years
VICE PRESIDENT
Business
3.
Years
GENERAL
SECRETARY
Business
4.
Years
JOINT
SECRETARY
Business
5.
Years
TREASURER
Business
WITNESSES :
Sl. No.
Name of the Office bearer
S/o. W/o. D/o.
Age
Occupation
Address
Signature
SIGNATURE OF THE PRESIDENT / SECRETARY
Sl. No.
Name of the Office Bearer
S/o. W/o. D/o.
Age
Designation
Occupation
Address
Signature
1.
Years
PRESIDENT
Business
2.
Years
VICE PRESIDENT
Business
3.
Years
GENERAL
SECRETARY
Business
4.
Years
JOINT
SECRETARY
Business
5.
Years
TREASURER
Business
6.
Years
EXECUTIVE MEMBER
Business
7.
Years
EXECUTIVE
MEMBER
Business
WITNESS :-
Sl. No.
Name of the Office bearer
S/o. W/o. D/o.
Age
Occupation
Address
Signature
SIGNATURE OF THE PRESIDENT / SECRETARY
NAME OF THE SOCIETY :
PERFORMA OF LIST OF THE MEMBERS OF THE SOCIETY
Sl. No.
Name of the Members
Age
Occupation
Address
Signature
1.
Years
Business
2.
Years
Business
3.
Years
Business
4.
Years
Business
5.
Years
Business
6.
Years
Business
7.
Years
Business
MEMORANDUM OF THE SOCIETY
1. NAME OF THE SOCIETY :
2. LOCATION OF THE OFFICE :
3. AIMS AND OBJECTS
- This is an educational Institution to promote modern and scientific education and to help develop the character of the younger generation all castes, communities and religions.
- To establish, administer, run, maintain all types of schools, colleges, ITI’S, Polytechnics, Coaching centers and other Educational institutions, residential and non residential including running of hostels, boarding houses and imparting education in all fields of management, arts, commerce, sciences, medicine, nursing, engineering, religion, philosophy, humanities, sports games including correspondence courses.
- Undertaking to run educational and other institutions of the type listed in sub-classes above on behalf of the person and/or bodies who are in charge of those institutions.
- To establish and maintain any laboratories, research centers hospitals, stadiums, auditorium, museums, summing, pools, playground, pawn, tracks, courses, garden, park ets,
- To provide educational assistance to weaker sections of society.
- To promote the publication and translation of literature, books etc.
- To promote any other activities incidental to the main objects but no activity shall be against any law.
1. “Certified that the Association was formed with no profit motive and no commercial
activities are involved in its working”
2. “Certified that the office bearers are not paid from the funds of the Association”
3. “Certified that the Association would not engage in any imitational activities to
ventilate its grievances.
4. “Certified that the office bearers signatures are genuine”
DECLARATION
We the undersigned persons in the memo have formed into an association and responsible to the run the affairs of the Association and are desirous of getting the Society registered under Public Societies Registration Act, 2001-
SIGNATURE OF THE PRESIDENT / SECRETARY
DOCUMENT NO. II
RULES AND REGULATIONS
1. Name of the Society :
2. Location of the Society :
3. I. Membership :
II. Category of Members :
III. Admission Fee :
Annual Subscription /
Monthly Subscription Fee :
4. GENERAL BODY :
I. Annual General Body will meet once in a year in the month of
II. FUNCTIONS :
- To pass the budget for the ensuing year and approve the expenditure statement of previous year.
b. To approve the report of the activities of the society.
c. To elect the Executive Committee etc.
d. To appoint an Auditor.
5. I. Exact number of the Executive Body (7) i.e., President, Vice President, General Secretary, Joint Secretary, Treasurer and () Executive Members and the remaining persons all are executive committee members.
II. The member of the Executive Committee (Governing Body) shall be duty bound to attest the Signature of the newly Elected Committee (Governing Body) and to see that the said Signatures of the outgoing governing body shall tally with the annual list as field with the register of societies before 15 days of the month in which elections were held.
SIGNATURE OF THE PRESIDENT / SECRETARY
FUNCTIONS OF THE EXECUTIVE BODY AND OFFICE BEARERS :-
1. PRESIDENT :
He presides over all the meeting of both the bodies of the society. He can ast his vote in case of tie. He can supervise al the branches of the society.
2. VICE PRESIDENT :
He shall assist the president in discharging his duties. In the absence of the president he will perform the duties of the president as entrusted by him.
3. GENERAL SECRETARY :
He is the Chief Executive Officer of the society and custodian of all records relating to the society. He has to take on records of all minutes of the society to convene both the bodies of the society with the permission of the president. He guides the treasurer in preparing the budget and expenditure statement to put before the general body for its approval. He has to maintain all accounts alongwith the treasurer.
4. JOINT SECRETARY :
He has to do the work as entrusted by the executive committee. In the absence of the secretary he can perform the duties of the secretary. He has to assist the secretary in discharging his duties.
5. TREASURER :
He is the responsible person for all the financial transactions relating to the society. He has to maintain accounts properly along with the vouchers. He has to prepare the budget and expenditure statement of the society with the guidance of the secretary or president.
6. OFFICE BEARERS :
They are the responsible persons to attend to such activities of the society which the executive committee entrusted to them.
7. QUORUM :
Half of the total members for general body and ¼ for the executive body meeting.
8. FUNDS :
The funds shall be spent only to the attainment of the objects of the society and no portion thereof shall be pain or transferred directly or indirectly to any of the members through any means.
9. AMENDMENTS :
No amendment or alterations shall be made in the purpose of the society unless it is voted by 2/3 of the members present at a special meeting convened for the purpose and confirmed by 2/3 of the members present at a second special meeting.
10. WINDING UP :
In case the society has to be wound up the property and funds of the society that remained after discharging the liabilities if any shall be paid to some other institutions with similar aims and objects.
SIGNATURE OF THE PRESIDENT / SECRETARY
CERTIFIED TO BE CORRECT COPY
Sl. No.
Name of the Office Bearer
S/o. W/o. D/o.
Age
Designation
Occupation
Address
Signature
1.
Years
PRESIDENT
Business
2.
Years
VICE PRESIDENT
Business
3.
Years
GENERAL
SECRETARY
Business
4.
Years
JOINT
SECRETARY
Business
5.
Years
TREASURER
Business
WITNESSES :
Sl. No.
Name of the Office bearer
S/o. W/o. D/o.
Age
Occupation
Address
Signature
SIGNATURE OF THE PRESIDENT / SECRETARY
Sl. No.
Name of the Office Bearer
S/o. W/o. D/o.
Age
Designation
Occupation
Address
Signature
1.
Years
PRESIDENT
Business
2.
Years
VICE PRESIDENT
Business
3.
Years
GENERAL
SECRETARY
Business
4.
Years
JOINT
SECRETARY
Business
5.
Years
TREASURER
Business
6.
Years
EXECUTIVE MEMBER
Business
7.
Years
EXECUTIVE
MEMBER
Business
WITNESS :-
Sl. No.
Name of the Office bearer
S/o. W/o. D/o.
Age
Occupation
Address
Signature
SIGNATURE OF THE PRESIDENT / SECRETARY
NAME OF THE SOCIETY :
PERFORMA OF LIST OF THE MEMBERS OF THE SOCIETY
Sl. No.
Name of the Members
Age
Occupation
Address
Signature
1.
Years
Business
2.
Years
Business
3.
Years
Business
4.
Years
Business
5.
Years
Business
6.
Years
Business
7.
Years
Business
Document No. II
Rules And Bye-Laws Of A Society
Person who are engaged/interested in the emanicipation of the rural masses and in conducting and promoting the manifold constructive acticities with which Mahatma Gandhi was associated during his life time and all such activities required in the furtherance of his ideas socio economic order, provided that :
The general body will meet at least once in a year but in special case this may be called whenever necessary with the permissions of the chairman.
A fortnight’s notice will be essential for general body meeting. Under emergent circumstances meeting may be called by the secretary with the approval of the president in week’s notice.
Two-fifty of the total membership will be quorum of the meeting. In case of the adjourned meeting, there will be no quorum.
Annual meeting will be held in the first weed of April.
(ii) The superintendence, control and direction of the affairs of the society its income and property (both movable and immovable) shall be entrusted to the managing committee.
(iii) The terms of the managing committee shall be three years. A member whose term expires shall be eligible for re-election
(iv) There shall be a chairman, secretary and a joint secretary of the managing committee. Who shall not in the same capacity for the society. However, if necessary, for any of its function of the managing committee may identify any member and give him appropriate designation and allowances, if necessary.
(v) The members of the managing committee shall unanimously elect a chairman and a secretary and a joint secretary from amongst themselves and in case unanimity is not possible, by a majority of votes. The period of the chairman shall be in the accordance as entitled to draw an appropriate honorurium or allowance as sanctioned by the managing committee.
(vi) The secretary/joint secretary shall be honorary or full time worker. Of he is a full time worker, he will be entitled t an appropriate amount or salary as decided by the managing committee.
(b)Meeting:
The managing committee shall ordinarily meet once in every three months, provided that the chairman may, where he thinks or on written request of not less than two members may call a special meeting of the managing committee.
(c)Notice:
The notice of the meetings shall be given at least 7 days ahead but in special circumstance, the secretary with the consent of the chairman will have power to call the meeting by giving 3 days notice.
(d)Duties:
(i)The managing committee will be competent to raise funds and purchase property (movable & immovable) as decided by its.
(ii) The managing committee shall have full charge of all immovable property(s) belongs to or vested in the society in such a manner as if think fit and these will be handled through the secretary or as decided by the managing committee
(iii) The managing committee shall be competent to invest the funds in the manner it likes and it shall be competent to borrowed or mortagege or hypothicate the property(s) on behalf of the society and these to shall be handled through the secretary or as decided by the managing committees.
8.(a) Duties and responsibilities of the chairman:
(i)To preside over all the meeting and see that the meeting is conducted properly.
(ii) The be responsible for the working of the society/managing committee with all members.
(iii)To supervise and guided the overall activities of the society.
(b)Duties and responsibilities of the secretary:
(i) To call meetings of the general body/managing committee with the consent of the chairman
(ii) To keep accounts of all financial transaction of the society and of all the sums of money received and spend by the society and maintain records of receipts and spent by the society and maintain records of receipts and expenses relating to such matters, and of assets, credits and liabilities. Provided that the accounts shall be kept separately of all foreign demations/grants/contributions, of any, if.
(iii) To get the accounts audited by the chartered accountant appointed to the managing committee at of the close of accounting year, every years.
(iv) To keep minutes of all the meeting of general body/managing committee.
(v) To keep and preserve the records of the society/managing committee.
(vi) To submit to the managing committee the annual accounts and budgets of the society
(vii) To carry on correspondence of behalf of the society/managing committee.
(viii) He/She will be overall in charge of the administration and excutions of all the programmes of the society/including financial affairs on behalf of the managing committee including creation of posts fixation of salaries/remunerations/allowances etc., appointments, engagements of staff on work charge or daily basis, make purchase and do all other such thing as may be necessary in the furtherance of the objects of the society.
(c)Duties of the joint secretary:
In the absence of the secretary on direction of the chairman. He/She will look after the works of the secretary and do any other work as authorised by the managing committee chairman.
9.Change And Amendments In The Constitution/Rules and Byelaws.
Any change or amendment in the constitution/rules and bye-laws may be done by the managing committee called for this purpose and approved by more than seventy five percent of total strength of the committee. This information along with attested copy of rules/by-laws should be within a week, to registrar of societies for incorporation/confirmation.
10.Assets and Funds:
(a)All the funds shall be kept in a nationalised book and will be jointly operated by secretary and chairman. The Managing committee may however, authorize some other member of the managing committee to operate the account in place of chairman.
(b)All assets and funds will belong to the society and not to any individual Member/Office bearer.
(c)All Purchase and Sales pertaining to the Society shall be as per direction of Managing Committee.
11.Account of the Society:
(a)Financial Year of the Society shall be from 1st of April to 31st March of the succeeding Year.
(b)The Managing Committee shall appoint an chartered accountant for checking up of account and preparation of Income-Expenditure Account, Balance-sheet, utilization certificate or any other financial statement as may be needed for submission with donor/financing agencies.
12.Records to be kept by the Society:
Records like proceedings register, stock register, cashbook ledger etc.,
Maintained.
13. Dissolution of the Society:
The Society shall be dissolved as per Act 13 and 14 of Societies Registration Act 1860. All the immovable properties of the Society shall be handed over to another society persuing similar activities as decided by the Managing Committee similar activities as decided by the managing Committee after payment of all the liabilities.
Name of office Designation
Bearers (in block in the society Occupation Address Signature
Letter) S/o, D/o, W/o
_______________ President Business
S/o
__________________ Vice president Business
S/o
___________, Secratary Business
S/o
______________, Treasurer Business
S/o
______________ General Secretary Business
w/o ________
________ Member House wife
w/o
_______________ Member House Wife
w/o
Witness :
1.
2.
Rules And Bye-Laws Of A Society
- Name of the society:
- The registered office
- Members
Person who are engaged/interested in the emanicipation of the rural masses and in conducting and promoting the manifold constructive acticities with which Mahatma Gandhi was associated during his life time and all such activities required in the furtherance of his ideas socio economic order, provided that :
- He/She has attained the age of twenty-five year.
- Promises to abide by the amendments of the rules and bye-laws.
- Subscribed in writing to carry out to the best of his/her capacity the objects of the society.
- Every member will deposit an annual membership fee of Rs.50/-(Rupees fifty only)
- A member shall loose his/her membership on the following grounds and reasons and the managing committee is empowered to take such decisions :
- On his/her death
- On his/her absence without permission of the chairman in three consective meeting.
- On his/her resigning from the membership of the society.
- On his/her who becomes of unsound mind.
- He/she who is hinderence to the achievements of the aims and objectives of the society.
- He/she who has been declared insolvent.
- He/she dies not subscribes his membership fee.
- The society will have two bodies :
- GENERAL BODY :
- Formation:
- The general body will consist of not less than eleven members.
- Meeting:
The general body will meet at least once in a year but in special case this may be called whenever necessary with the permissions of the chairman.
- Notice:
A fortnight’s notice will be essential for general body meeting. Under emergent circumstances meeting may be called by the secretary with the approval of the president in week’s notice.
- Quorum:
Two-fifty of the total membership will be quorum of the meeting. In case of the adjourned meeting, there will be no quorum.
- Annual Meeting:
Annual meeting will be held in the first weed of April.
- Duties:
- To guide the society in fulfilling its objectives.
- To decide policy matters as the case may be.
- To select member of the managing committee.
- MANAGING COMMITTEE :
- (i) The managing committee shall consist of not less than seven and not more than eleven members.
(ii) The superintendence, control and direction of the affairs of the society its income and property (both movable and immovable) shall be entrusted to the managing committee.
(iii) The terms of the managing committee shall be three years. A member whose term expires shall be eligible for re-election
(iv) There shall be a chairman, secretary and a joint secretary of the managing committee. Who shall not in the same capacity for the society. However, if necessary, for any of its function of the managing committee may identify any member and give him appropriate designation and allowances, if necessary.
(v) The members of the managing committee shall unanimously elect a chairman and a secretary and a joint secretary from amongst themselves and in case unanimity is not possible, by a majority of votes. The period of the chairman shall be in the accordance as entitled to draw an appropriate honorurium or allowance as sanctioned by the managing committee.
(vi) The secretary/joint secretary shall be honorary or full time worker. Of he is a full time worker, he will be entitled t an appropriate amount or salary as decided by the managing committee.
(b)Meeting:
The managing committee shall ordinarily meet once in every three months, provided that the chairman may, where he thinks or on written request of not less than two members may call a special meeting of the managing committee.
(c)Notice:
The notice of the meetings shall be given at least 7 days ahead but in special circumstance, the secretary with the consent of the chairman will have power to call the meeting by giving 3 days notice.
(d)Duties:
(i)The managing committee will be competent to raise funds and purchase property (movable & immovable) as decided by its.
(ii) The managing committee shall have full charge of all immovable property(s) belongs to or vested in the society in such a manner as if think fit and these will be handled through the secretary or as decided by the managing committee
(iii) The managing committee shall be competent to invest the funds in the manner it likes and it shall be competent to borrowed or mortagege or hypothicate the property(s) on behalf of the society and these to shall be handled through the secretary or as decided by the managing committees.
8.(a) Duties and responsibilities of the chairman:
(i)To preside over all the meeting and see that the meeting is conducted properly.
(ii) The be responsible for the working of the society/managing committee with all members.
(iii)To supervise and guided the overall activities of the society.
(b)Duties and responsibilities of the secretary:
(i) To call meetings of the general body/managing committee with the consent of the chairman
(ii) To keep accounts of all financial transaction of the society and of all the sums of money received and spend by the society and maintain records of receipts and spent by the society and maintain records of receipts and expenses relating to such matters, and of assets, credits and liabilities. Provided that the accounts shall be kept separately of all foreign demations/grants/contributions, of any, if.
(iii) To get the accounts audited by the chartered accountant appointed to the managing committee at of the close of accounting year, every years.
(iv) To keep minutes of all the meeting of general body/managing committee.
(v) To keep and preserve the records of the society/managing committee.
(vi) To submit to the managing committee the annual accounts and budgets of the society
(vii) To carry on correspondence of behalf of the society/managing committee.
(viii) He/She will be overall in charge of the administration and excutions of all the programmes of the society/including financial affairs on behalf of the managing committee including creation of posts fixation of salaries/remunerations/allowances etc., appointments, engagements of staff on work charge or daily basis, make purchase and do all other such thing as may be necessary in the furtherance of the objects of the society.
(c)Duties of the joint secretary:
In the absence of the secretary on direction of the chairman. He/She will look after the works of the secretary and do any other work as authorised by the managing committee chairman.
9.Change And Amendments In The Constitution/Rules and Byelaws.
Any change or amendment in the constitution/rules and bye-laws may be done by the managing committee called for this purpose and approved by more than seventy five percent of total strength of the committee. This information along with attested copy of rules/by-laws should be within a week, to registrar of societies for incorporation/confirmation.
10.Assets and Funds:
(a)All the funds shall be kept in a nationalised book and will be jointly operated by secretary and chairman. The Managing committee may however, authorize some other member of the managing committee to operate the account in place of chairman.
(b)All assets and funds will belong to the society and not to any individual Member/Office bearer.
(c)All Purchase and Sales pertaining to the Society shall be as per direction of Managing Committee.
11.Account of the Society:
(a)Financial Year of the Society shall be from 1st of April to 31st March of the succeeding Year.
(b)The Managing Committee shall appoint an chartered accountant for checking up of account and preparation of Income-Expenditure Account, Balance-sheet, utilization certificate or any other financial statement as may be needed for submission with donor/financing agencies.
12.Records to be kept by the Society:
Records like proceedings register, stock register, cashbook ledger etc.,
Maintained.
13. Dissolution of the Society:
The Society shall be dissolved as per Act 13 and 14 of Societies Registration Act 1860. All the immovable properties of the Society shall be handed over to another society persuing similar activities as decided by the Managing Committee similar activities as decided by the managing Committee after payment of all the liabilities.
Name of office Designation
Bearers (in block in the society Occupation Address Signature
Letter) S/o, D/o, W/o
_______________ President Business
S/o
__________________ Vice president Business
S/o
___________, Secratary Business
S/o
______________, Treasurer Business
S/o
______________ General Secretary Business
w/o ________
________ Member House wife
w/o
_______________ Member House Wife
w/o
Witness :
1.
2.
